Privacy Policy

INTRODUCTION

Marta Timmer Photography ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our photography services.

By using our website or services, you agree to the collection and use of information in accordance with this policy.

INFORMATION WE COLLECT

Personal Information

We may collect personal information that you voluntarily provide to us when you:

Book a photography session
Contact us through our website or email
Subscribe to our newsletter or mailing list
Fill out a contact form
Communicate with us via phone, email, or social media

This information may include:

Full name
Email address
Phone number
Mailing address
Event date and location
Payment information
Any other information you choose to provide

Photography Session Information

When you book and participate in a photography session, we collect:

Session details (date, time, location)
Names of individuals being photographed
Special requests or preferences
Images captured during your session

Automatically Collected Information

When you visit our website, certain information may be automatically collected, including:

IP address
Browser type and version
Pages viewed and time spent on pages
Referring website
Device information
Cookies and similar tracking technologies

HOW WE USE YOUR INFORMATION

We use the information we collect to:

Process and fulfill your photography session bookings
Communicate with you about your session, including scheduling and delivery of images
Send session reminders and follow-up communications
Process payments and maintain financial records
Improve our services and customer experience
Send newsletters, promotional materials, or updates (with your consent)
Display your photographs in our portfolio, on our website, or on social media (as outlined in our Terms of Service)
Respond to your inquiries and provide customer support
Comply with legal obligations and protect our legal rights
Prevent fraud and maintain the security of our services

HOW WE SHARE YOUR INFORMATION

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

Service Providers

We may share information with trusted third-party service providers who assist us in operating our business, including:

Payment processors (for secure transaction processing)
Email service providers (for communications and newsletters)
Website hosting providers
Cloud storage services (for image backup and delivery)
Online gallery platforms (for image delivery)

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders, subpoenas, or government regulations).

Business Transfers

If Marta Timmer Photography is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

With Your Consent

We may share your information for any other purpose with your explicit consent.

IMAGE USAGE AND PUBLICATION

As outlined in our Terms of Service, photographs taken during your session may be used by Marta Timmer Photography for:

Portfolio display on our website
Social media marketing and promotion
Print and online advertising
Photography competitions and exhibitions
Blog posts and educational content

If you wish to opt out of having your images used for promotional purposes, please notify us in writing at the time of booking or any time thereafter.

DATA RETENTION

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Session booking information: Retained for 7 years for accounting and legal purposes
Photographs: Retained indefinitely for portfolio and archival purposes unless you request deletion
Communication records: Retained for as long as necessary to provide customer support and resolve disputes
Marketing communications: Retained until you unsubscribe

You may request deletion of your personal information at any time, subject to our legal obligations to retain certain records.

YOUR PRIVACY RIGHTS

Depending on your location, you may have the following rights regarding your personal information:

Access and Correction

You have the right to access the personal information we hold about you and request corrections to any inaccurate or incomplete information.

Deletion

You may request deletion of your personal information, subject to certain legal exceptions.

Opt-Out of Marketing

You may opt out of receiving promotional emails by clicking the "unsubscribe" link in our emails or by contacting us directly. Please note that you will still receive transactional emails related to your bookings.

Restriction of Image Use

You may request that we restrict the use of your photographs for promotional purposes.

Data Portability

You may request a copy of your personal information in a structured, commonly used format.

To exercise any of these rights, please contact us using the information provided at the end of this policy.

COOKIES AND TRACKING TECHNOLOGIES

Our website may use cookies and similar tracking technologies to enhance your browsing experience. Cookies are small data files stored on your device.

Types of Cookies We Use

Essential Cookies: Required for the website to function properly
Analytics Cookies: Help us understand how visitors use our website (e.g., Google Analytics)
Preference Cookies: Remember your settings and preferences

You can control cookie settings through your browser preferences. Please note that disabling cookies may affect the functionality of our website.

THIRD PARTY LINKS

Our website may contain links to third-party websites, including social media platforms and vendor sites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

CHILDREN'S PRIVACY

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children without parental consent. If you believe we have inadvertently collected information from a child, please contact us immediately.

When photographing minors during family or wedding sessions, we require parental or guardian consent to post them on the website. No faces of children will be publicized without the explicit consent of the parents/guardians.

DATA SECURITY

We implement reasonable security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include:

Secure socket layer (SSL) encryption for data transmission
Password-protected systems and devices
Restricted access to personal information
Regular security assessments

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

INTERNATIONAL DATA TRANSFERS

Your information may be transferred to and stored on servers located outside of your country of residence, including in countries that may have different data protection laws. By using our services, you consent to such transfers.

CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes by:

Posting the updated policy on our website with a new "Last Updated" date
Sending an email notification if you are on our mailing list

We encourage you to review this Privacy Policy periodically.

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at info@martatimmerphoto.com.

For privacy-related requests, please allow up to 30 days for a response.

Last Updated: September 2025